The Fall 2024 Convocation Proposal Form is available (click here)!

Decisions on Early Fall '24 convocation proposals were made on

Friday May 10th, 2024 and sponsors have been notified. 

2024 - 2025 DEADLINES:
  • Fall '24 Early Review: Friday May 3, 2024 @ 12pm
  • Fall '24 Regular Review: Friday, September 6, 2024 @ 12pm
  • CentreTerm '25 Regular Review: Friday, December 6, 2024 @ 12pm
  • Spring '25 Early Review: Friday, December 6, 2024 @ 12pm
  • Spring '25 Regular Review: Friday, January 31, 2025 @ 12pm 

Questions regarding convocations can be directed to Erika Sengstack, 859.238.5424.

Important Info for Students, Staff, and Faculty



Academic Policy

ALL full-time students who attend Centre for the entire academic year are required to earn a total of 12 convocation credits. Students who fulfill the requirement have one hour of ‘A’ figured into their grade point average and noted on their transcript. Students who fail to accumulate 12 convocation credits will have one hour of ‘U’ figured into their GPA and noted on their transcript. Students who are not enrolled on a full-time basis for the full academic year still may complete the requirement by accumulating 12 credits. However, they will not receive a ‘U’ if they do not. (NOTE: Convocation credits are not credit hours and do not count toward the 110 credit hours necessary for graduation.)

Students may submit a written appeal to the Convocation Committee Chair if extenuating circumstances may affect their ability to complete the convocation requirement. The petition must explain all the circumstances of why the student did not fulfill the 12 credit requirement. This appeal must be submitted by the last day of classes, to allow time for consideration before final grades are due.

Exceptions to the requirements are granted only when health issues or special academic circumstances arise; otherwise, appeals are rarely approved.

Students are required to follow the letter of the policy and be very careful about monitoring convocation credit.


Convocation Expectations

Students who abuse the system by swiping a card for a person who is not present, swiping multiple cards, or by behaving in violation of stated policy will lose convocation credit. Such deceit is considered a serious violation of academic honesty and the people involved are subject to disciplinary action by the Associate Dean or the Student Judiciary.  

As members of an audience, students are expected to be attentive and demonstrate mature, polite, and civil behavior. Computers and books should not be brought to convocations and cell phones should be turned off during the presentation. Students exhibiting inappropriate behavior will be told to leave by members of the audience, faculty, staff, or student convocation workers and will not receive convocation credit.

Convocation Credit System

To receive convocation credit, students must:

  • 1) scan their own Centre College ID card at a convocation station; 

  • 2) be seated before the program begins; 

  • 3) remain present throughout the full program; 

  • 4) scan their own Centre College ID card before leaving the event. 

Convo credit can only be given if ID cards are accurately scanned in and scanned out. Student ID cards may need to be replaced in the Student Life Office if the card does not register in the computer system. It is the student’s responsibility to bring Centre ID cards to convocations and to make sure the card scans accurately. This policy will be strictly enforced, and convocation credit will not be given to students who arrive late or who leave early or whose cards do not work in the convocation system. 

Students participating onstage or working backstage at an event can receive convocation credit if their supervisor (a faculty or staff member) sends a list of participants to the Convocation Manager, Erika Sengstack (ext. 5424).

Most events given convocation status are worth one credit.

Special events designated as campus-wide convocations are worth two credits.  Normally, Opening and Honors convocations are worth 2 credits.

Convocation Credit is entered and maintained by computer.  Students may check their convocation credit status by going to CentreNet, selecting the “Academic” tab, clicking “Academic Affairs,” then choosing “Convocations” and “Convocation Credits” from the drop down menus on the right side of the page. The individual student is responsible for verifying the online record’s accuracy and for notifying the Convocation Manager, Erika Sengstack, within one week of the convocation in question if there is a discrepancy. Students are urged to check their convocation credits frequently throughout the academic year. Students are encouraged NOT to wait until the end of the year to attempt to obtain the required 12 credits.


Convocation Credit Abroad

Students participating in Centre sponsored off-campus study programs receive convocation credit as follows:
• Fall term: 6 credits

• CentreTerm: 1 credit

• Spring Term: 6 credits

Students who participate in off-campus internships or non-Centre study abroad programs may petition the Convocation Committee for convocation credit. The Convocation Committee will consider such requests on a case-by-case basis.